Setting up your facilities in Dcycle

Why facilities come first

Dcycle recommends creating your facilities at the very start of onboarding, as the foundation of your digital twin. Once they exist, every kWh of electricity, every litre of fuel and every kg of refrigerant you upload flows back to a specific site — letting you compare consumption and CO₂ between offices, factories and warehouses, spot the heavy emitters, and report at the level of detail your stakeholders actually need.

What is a facility?

A Facility is a factory, office, warehouse or any other site that you own or rent.

Coworking or shared offices?

If you work from a coworking space, hot-desk, or serviced office where you can't get the actual consumption (electricity, gas, water) and can't reasonably estimate it, don't create a facility for it. Report what you pay instead as Scope 3 → Purchased goods & services using a spend-based emission factor. That keeps the impact accounted for without inventing primary data you don't have.

Before you start

You need the Editor role (or higher) in your Dcycle organization.

For each site you want to track, gather:

The name you want it to appear under (e.g. “Madrid HQ”, “Warehouse Barcelona”)
The country where it operates
Whether the site is owned or rented
Which consumption types you’ll be uploading invoices for (electricity, combustion, recharges, water…)

That’s it — you don’t need addresses, CUPS codes or any other reference numbers to create the facility. Those live on the invoices you upload later.

Open the Facilities page

In the sidebar, go to Data → Categories.
Click the Facilities card.

The Facilities card in Data → Categories

The page lists your existing facilities, each with its country and footprint. The first card, New facility, is where you create a new one.

The Facilities page with the New facility card and the Bulk upload button

Two ways to create facilities

Manual entry (one by one) — click Create on the New facility card and fill the form. Best for small fleets (under ~10 sites) or when you only want to add one new location.
Excel bulk upload — for larger setups. Click Bulk upload (top right), download the template, fill one row per facility, and upload it. The same required fields apply. See Facilities CSV templates for the column reference.

Two facility purposes

When you click Create, Dcycle asks you to pick the purpose first:

Office or warehouse — the default for almost every site (offices, warehouses, factories, retail, distribution centres, data centres, etc.)
Treatment plant — only for wastewater treatment plants, which need additional daily-measurement fields (water in/out, BOD, biogas routing, sludge…)

Pick Office or warehouse unless you’re specifically setting up a WWT plant.

Create the facility

After you pick the purpose, the form opens. Whether you go manual or Excel, every facility needs:

Field	Required	Notes
Organization	Required	The parent legal entity the facility belongs to. Auto-selected if you only manage one organization; picked manually in multi-company / holding setups
Name	Required	Anything that makes sense to your team — appears everywhere (dashboards, invoices, reports)
Type	Required	Rented or Owned — this is the legal relationship with the site, not the type of building
Country	Required	The country picker is searchable; flag and ISO code appear automatically
Active categories	Required, at least one	The consumption types this facility will record (see below)

Click Create and the facility appears in Data → Facilities. You can edit any of these fields later.

Active categories explained

“Active categories” tells Dcycle which kinds of invoices you’ll be uploading for this site. Pick everything that applies — you can add or remove categories later.

Category	What goes in it
Combustion	On-site fuel burning: natural gas, diesel, gasoline, LPG, fuel oil, coal, biomass, biogas
Electricity	Grid electricity consumption (kWh)
Recharge	Refills of refrigeration equipment, HVAC, and fire extinguishers
Water	Water consumption
Process	Direct emissions from chemical or physical reactions inherent to a production process (cement, lime, ammonia, etc.)
Wastewater treatment	Only available on Treatment plant facilities — daily WWT measurements

Tip

If you're not sure which categories apply, pick the obvious ones (Electricity, Combustion) and add the rest later when you find the invoices. Removing or adding a category never deletes data.

Tips for setting up multiple sites

One site, one facility. If you run two activities under the same roof (offices + warehouse in the same building), it’s usually fine to create one facility and treat them as a unit. Split only if you measure their consumption separately.
One site can host multiple supply points. A single facility can have several electricity supply points (CUPS in Spain) and several gas contracts — you don’t need a facility per meter.
Naming convention. Use a pattern like City – Function (“Madrid – HQ”, “Barcelona – Warehouse”). It makes filters and reports much easier to read.
Shared invoices across facilities. If a single corporate invoice covers several sites, create each facility separately and split the consumption when you register the invoice — Dcycle supports percentage allocation per facility.
Rented or shared offices (coworking, WeWork, Regus). Create the facility with Type = Rented and only enable the categories your contract gives you visibility into (often just Electricity, sometimes Combustion if you receive a separate gas bill).
Sites in different countries. Always create a separate facility per country — emission factors (especially for electricity) differ by national grid.

Treatment plants are different

If you operate a wastewater treatment plant, pick Treatment plant as the purpose. Dcycle will enable additional fields for daily water flow, BOD, nitrogen, sludge and biogas routing — these drive CH₄ and N₂O calculations that don't apply to regular offices or factories.

Move a facility to another company

If you created a facility under the wrong company, don’t recreate it and re-upload its data. Move it instead:

Click “Data” > “Facilities”.
Open the facility.
In “Edit facility”, choose the right company in the “Company” field.
Confirm in the dialog that explains what moves.

The facility moves with everything it carries: invoices, wastes, wastewater treatments, GdO redemptions, logistics hubs, its own supply contracts, the uploaded files its records came from, custom columns and history. Emission factors and calculation settings stay as they were, so every figure reads the same in the new company, Scope 2 market-based included. Nothing is recalculated.

A holding can move facilities down to any of its subsidiaries, or back to itself. A subsidiary can’t move facilities up to its parent or to a sibling company.

Note

Viewers can't move facilities. The move is blocked, and the reason is shown in the drawer, if the facility is still linked to something that belongs to its current company (KPIs, data collection, decarbonization plans, projects, management systems or a relation column of another vehicle or facility), if it shares a supply contract or an uploaded file with other facilities, or if it uses a custom emission factor database the new company can't see. It is also blocked if one of its GdO certificates doesn't cover the new company, and it waits while one of its files is still being read.

After creating your facilities

Once your facilities exist, you’re ready to upload data:

Start with the Scope 1 & 2 primary data checklist to know exactly what to collect per category
To register your first electricity bill, see Upload an electricity invoice
To send invoices straight to a facility by email, see Email invoices to a facility
For bulk uploads, see Import data via CSV
For Spanish electricity, see Connect Datadis for automatic electricity data

If you ever close, sell or stop operating a site, archive the facility rather than delete it — Dcycle keeps the historical consumption visible in past-year reports.