Upload an electricity invoice

Each electricity invoice is linked to a facility, so make sure the facility exists first (see “Set up a facility”). Dcycle can read your PDF invoice via OCR or accept a CSV/Excel template with the consumption values.

Faster: let Leia sort it for you

You can now drop invoices for your whole holding into Data → My files, where Leia classifies each document and auto-detects the right facility — no need to open each facility first. See Upload data from My files. The facility-by-facility flow below still works when you want to add a single invoice to one specific facility.

Before you start

You need the Editor role in your Dcycle organization.

Steps

Step 1

Click “Data” in the side navigation.

Step 1

Step 2

Open “Facilities” and select the facility the invoice belongs to.

Step 2

Step 3

Inside the facility, you’ll see tabs for each utility type: Electricity, Natural gas, Water, Diesel, Heat, Charging points. Click “Electricity”.

Step 3

Step 4

Click “Upload invoice” and drag the PDF into the upload area. Dcycle’s OCR reads the supplier, the period covered, the consumption in kWh and the total. You can review and correct anything that wasn’t read correctly before confirming.

Step 4

Step 5

For bulk uploads (for example, 12 monthly invoices), use the CSV/Excel template. Click “Bulk upload” and fill in one row per invoice with: start date, end date, kWh consumed, supplier, contract type (market-based or location-based). Drag the file in — Dcycle processes it, matches columns and flags anything that doesn’t match a known supplier.

Step 5

Step 6

Dcycle applies the appropriate electricity emission factor automatically — MITECO in Spain, IEA country-specific factors elsewhere. For renewable contracts with GOs or PPAs you can override it with a custom factor (see “Create a custom emission factor” and “Assign an emission factor to a category”).

Step 6